How We Work
At Kloud Accounting, we start with a personalized consultation to understand your needs. We then create and implement a customized accounting plan, integrating advanced solutions. Our ongoing support ensures smooth operations, and regular reviews optimize your financial processes for continued success and efficiency.
Step 01
Understanding Your Business
We begin by diving deep into your business to ensure we fully understand your unique needs. This stage includes:
- Identifying the nature of your business and evaluating the volume of work and processes to outsource.
- Examining your existing documentation, workflows, and internal control mechanisms.
- Reviewing policies and procedures currently in place to ensure alignment.
- Highlighting areas for improvement or modification to enable a smooth transfer of responsibilities to Kloud Accounting.
- Collaborating via on-site visits, phone calls, or virtual meetings to gain insights into your operations.
- Working closely with you to define and refine the scope of services to be outsourced.
Step 02
Identifying Gaps and Defining Scope
Using insights from the first stage, we identify any gaps between your current systems and the proposed processes, focusing on:
- Comparing your existing systems with the optimized processes to pinpoint areas needing improvement.
- Crafting a detailed scope of work that addresses risk management and internal control requirements.
- Defining roles and responsibilities clearly for both your team and Kloud Accounting during the transition.
- Highlighting process inefficiencies and proposing actionable improvements in collaboration with your team.
- Setting clear timelines and milestones to ensure the transition process remains on track.
Step 03
Planning for Implementation
Once the scope is finalized, we create a structured plan to facilitate implementation. This step involves:
- Determining the required resources and allocating them effectively.
- Providing additional personnel or infrastructure as needed to ensure a smooth transition.
- Assessing your reporting needs and evaluating suitable software solutions or add-ons.
- Sharing a comparative analysis of software options, enabling you to make informed decisions.
Step 04
Transitioning Operations
The transition period, which typically spans one to three months, is tailored to your business’s complexity and workload. Key actions include:
- Documenting all processes, including data collection, understanding workflows, assigning responsibilities (RASCI Matrix), and cost allocation.
- Conducting regular performance evaluations and sharing updates with your management team.
- Running your existing systems in parallel with the new setup until fully tested and operational.
- Training your team on new tools or software to ensure they can efficiently generate and review reports.
- Standardizing processes to enhance internal controls while continuously refining them for better outcomes.
Step 05
Monitoring and Continuous Review
Once the system is in place, we closely monitor and review its performance to ensure sustained efficiency. This involves:
- Regularly tracking and auditing all tasks outlined in the scope of work.
- Introducing automation and control mechanisms to strengthen internal processes.
- Providing consistent updates to key stakeholders and collecting feedback to make ongoing improvements.
How We Manage Your Accounting Needs
Our Process Seamless Solutions for Your Success
At Kloud Accounting, we start with a thorough review of your data to ensure completeness. Tasks then move through dedicated stages with ongoing updates. Weekly reports keep you informed, while reminders and monthly calls ensure clear communication. Our structured approach guarantees efficiency and exceptional results for your business.
Sector Specialisation
Hospitality
Retail
Construction
E-Commerce
IT
Pharmacy
Doctor
Consultants
Franchise Business
Tuition Institution
Software Expertise
